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Health Facility Profile (HFP) Training Toolkit

The DHIS2 Health Facility Profile (HFP) Training Toolkit provides practical resources—guides, videos, and job aids—to help you learn how to enter and manage facility data effectively in DHIS2.

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Introduction

Welcome to the Health Facility Profile (HFP) Online Training Toolkit. This toolkit is designed to assist in creating country-specific training materials for facility and district-level users, focusing on how to enter data for the Health Facility Profile (HFP) forms.
While it is crafted to supplement in-person training, it also supports online and hybrid training activities. This guide provides expert trainers with guidance and example resources for a variety of training modalities, including information and demo videos, written step-by-step guides and job-aids, and training modules for the DHIS2 Training App.
Each section includes examples to enhance training sessions, ensuring users receive clear, effective instruction on the HFP system.

Navigating the toolkit

This toolkit is structured to cater to various training needs and expertise levels:

How to create Videos and Demos:
- Zoom Video Creation: A very basic option for live recording of
  presentations and demonstrations with minimal editing.
- PowerPoint Video Creation: For basic, cost-effective video production.
  Ideal for trainers familiar with PowerPoint. This subfolder includes
  guidelines and examples.
- Camtasia for Advanced Production: For more sophisticated videos.
  Suitable for trainers with advanced video editing skills. Guidelines and
  example videos are provided. Additionally, you will find the Camtasia
  source files used to create the example in case you want to use it.
- Examples of HFP training videos: For use as a reference. Useful to get
  ideas on how to organize the demos for presenting the HFP forms.
How to create Job-Aids: Guidelines for designing helpful job-aids, with
editable examples included.
How to create training documents for Print: This section offers guidance
on preparing training documents for printing, along with editable examples.
How to use the DHIS2 Training App: Detailed instructions on how to create
training modules using the DHIS2 Training App, supplemented with the
source files for an example module for HFP web data entry that you can
upload and edit in your DHIS2 instance.

Each section is tailored to specific training tools and methodologies, with examples to illustrate their practical application. You can choose the appropriate resource based on the training scenario and your proficiency with the tools.

Toolkit usage reference guide

This reference guide is designed to help trainers navigate the HFP Online Training Toolkit effectively. It outlines specific training needs and matches them with the appropriate resources from the toolkit. Additionally, it suggests alternative applications of these resources in various training scenarios—be it in-person, online, or a hybrid approach. This guide serves as a quick reference to optimize the toolkit’s potential in enhancing your training sessions.

Trainers’ need	Toolkit resource	Alternative uses in training scenarios
Record a video presentation or demo/ tutorial on completing the HFP in DHIS2	Creating Videos with Zoom Examples of videos created with Zoom Creating Videos with PowerPoint Example of demo created with PowerPoint Creating Videos with Camtasia Example of demo created with Camtasia Camtasia demo source files	In-Person: Use as visual aids during live training. Online: Integrate into online courses as learning modules. Hybrid: Offer as pre-session or follow-up resources.
Create quick reference guides for HFP data entry or other tasks	How to create effective job-aids Example of job-aid for data entry	In-Person: Distribute as handouts. Online: Provide as downloadable resources. Hybrid: Use in both in-person and online segments for reinforcement.
Prepare printed informational and training materials, such as annotated HFP forms and detailed user guides	How to create training documents for print Example of data entry user guide Example of annotated HFP paper forms	In-Person: Use as workbooks or handouts. Online: Offer as printable resources for self-study. Hybrid: Combine with digital materials for comprehensive learning.
Develop interactive training modules for DHIS2 (web only)	How to create modules with the DHIS2 Training App Example HFP module for the Training App	In-Person: Enhance interactive sessions. Online: Incorporate into virtual learning environments. Hybrid: Use as part of both in-person and online activities.

List of sample resources by training topic

To supplement the guidance referenced above, this toolkit includes a selection of sample Health Facility Profile training materials. Several of these examples are based on presentations by HISP Uganda. You are welcome to adapt and reuse these examples to suit your own country’s context.

Training topic	Sample resource
HFP Introduction/Overview	Example slides (HISP Uganda) Example Zoom video presentation (HISP Uganda)
HFP Paper Tools	Example annotated paper form Example Zoom video presentation (HISP Uganda) Part 1: Accessibility Part 2: Preparedness
HFP Web Data Entry	Example Job Aid Example User Guide Example Zoom video (HISP Uganda) Part 1: Data Entry Overview Part 2: Accessibility Form Part 3: Preparedness Form Example PPT video Data Entry Overview Example Camtasia video Data Entry Overview Sample video script Example Training App Module HFP Web Data Entry Sample module text
HFP Android Data Entry	Example Zoom video (HISP Uganda) Part 1: Login and Accessibility Form Part 2: Preparedness Form and Data Sync
HFP Dashboard	Example Zoom video (HISP Uganda)

Browsing the toolkit

In addition to following the links above, you can explore the toolkit and download all guides and resources from the HFP Online Training Toolkit folder.

Credits

The materials in this toolkit were produced by the DHIS2 Training team at the HISP Centre, University of Oslo. HISP Uganda shared input based on their experience with in-country training for the HFP pilot in 2022, and contributed presentations and demonstrations that are included as examples in the toolkit.