DHIS2 Academy Terms & Conditions

Academy Registration

Only fully completed registration forms will be considered. After reviewing each registration, the Academy Organizers will send a confirmation / information email. This email will include all the details related to the payment of the registration fees.

Participation is not guaranteed until full payment of the registration fees is received.

Each Academy has a limited number of slots for participants. If the maximum capacity is reached, the Academy Organizers reserve the right to refuse additional registrations and to close the registration form.

Methods of Payment

Payments should be made in advance, before the Academy starts, by bank transfer or PayPal. Participants who made a late payment (from 3 days before the Academy starts) are invited to bring a copy of their payment slip to the registration desk the first day of the Academy.

All bank fees and money transfer costs must be covered by the transmitter. Any negative balance will be collected on site. Kindly indicate the Academy name and the participant’s full name as a reference on all bank transfers.

Academy Collaterals

The Academy Organizers cannot guarantee that Academy collaterals will be available for late registrations. All materials will be distributed on-site.

Cancellation Policy

Notice of cancellation (sickness, lack of funding or any other personal reasons) must be made in writing by email to the Academy Organizers. The date of the email will be the basis for considering refunds. Please indicate your bank details on your written cancellation. Refunds will be made after the conference.

Registration fees may be refunded as follows (depending on the Organizers’ contracts with their vendors):

• Up to 4 weeks before the Academy: 100% refund
• From 4 weeks to 7 days before the Academy: 50% refund
• From 6 days to the Academy: no refund

The Academy Organizers reserve the right to reimburse the participant after deducting costs already incurred for the bank transfers.

No refunds will be granted for unforseen events or early termination of attendance, or any other incidents during the Academy, which are beyond the control of the Academy Organizers.

Cancellation of the Academy

In the event that the Academy cannot be held or is postponed due to events beyond the control of the Academy Organizers, the Academy Organizers cannot be held liable by participants for any damages, costs such as transportation, accommodation, and other expenses incurred by the participants.

All expenses in relation to the Academy, the registration and the attendance are the sole responsibility of the participants.

Under these circumstances, the Academy Organizers reserve the right to reimburse the participant after deducting costs already incurred for the bank transfers

Insurance

The registration fee does not include insurance. The Academy Organizers do NOT provide any form of insurance and do not take any responsibility for accidents or illnesses that might occur during the DHIS2 Academy and in the course of travel to or from the Academy place. Therefore, each participant is solely responsible for his/her safety, security and health.
Moreover, participants shall be aware of their health insurance policy and take appropriate measures to ensure their coverage for any hazards which might occur when attending the DHIS2 Academy.

Modification of the Program and Venue Change

The Academy Organizers reserve the right to amend the Academy program, including making changes to the speakers/facilitators appearing and/or subjects covered. No refunds can be granted in case of cancellation of speakers/facilitators, program change or any other incidents during the Academy which are beyond the control of the Organizers.

The Academy Organizers reserve the right to move the Conference to a larger or smaller venue, if the level of participant registrations warrants.

Name Badge

The name badge must be worn at all times during the Academy. Access to the venue will not be granted without the DHIS2 Academy name badge.

Invitation Letter

Participants requiring an official invitation letter from the Academy Organizers can request one by email. Participants must first register to the Academy.

Visas

It is the sole responsibility of the participant to take care of his/her visa requirements. Participant who require an entry visa must allow sufficient time for the application procedure.

Data Protection

The Academy Organizers will collect and store datas for the preparation and execution of the Academy.
The HISP Centre at UiO performs monthly e-mailings (which include photographs / videos) and/or communications on social media regarding the DHIS2 Academy,  as well as the larger DHIS2 and HISP projects. If you do not wish to appear in our communications materials, please contact us by email at academy@dhis2.org

Email contact details will not be passed on to third parties, and permission to use identifiable photographs of Academy participants will not be granted to parties outside of the HISP network. Participants may unsubscribe from our mailing campaigns and withdraw consent to use their images at any time.

Limitation of Liability

The participant agrees to be responsible for all property he or she brings to the Academy venue.